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West Contra Costa Unified committee to launch revamped CBOC website, staff outlines bond-reporting and audit progress
Summary
District staff presented a mockup of a new CBOC website slated for early December, pledged to restore broken links and noted automation and staffing steps to improve monthly bond financial reporting and to close outstanding audit recommendations.
District staff told the Citizens Bond Oversight Committee on Dec. 4 that the committee's website will relaunch in early December with searchable meeting materials, multilingual translation and a streamlined navigation designed to make bond spending and project status easier for the public to find.
"This is a mockup of the CBOC website and how it will look actually when it is launched," a district staff presenter said while showing the proposed homepage. The presentation described navigation sections for meetings, reports, training, a searchable "find it fast" box and a news feed that can publish brief updates and project photographs.
Staff acknowledged a difficult migration from the district's older Blackboard site and said many links and finalized minutes were lost in the transfer. The presenter said the new site's launch is planned for Dec. 4—5 and invited committee members to submit edits via a shared Google document so communications staff can relink files and finalize content.
On bond finances, staff outlined the suite of reports available to the committee and the public, including consolidated budget status reports, AP (accounts payable) checklists that track individual bond expenditures, site-level spending summaries and multi-year cash-flow projections. Staff said technical and reconciliation steps require several days each month to ensure accuracy.
"Once the full reconciliation has been made, any variance has been identified and resolved, then we can go into writing the reports," a district official said, noting that moving production in-house and dedicating a staff member to the work improved timeliness. The official singled out a staff member named Alonzo for his recent role in producing the fiscal-year reports and monthly packets.
Committee members and public commenters praised the district's project-status newsletters (which include photos, schedules and timelines) and urged the committee to define which monthly reports are essential so staff time is used efficiently.
Separately, staff summarized progress on implementation of 112 recommendations from a prior FAI/implementation task force and the program management plan (PMP) that maps those recommendations to third-party verification phases; staff recommended a concise final report with an appendix documenting implementation status and audit findings.
