Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Board Policies topic
No spam. Unsubscribe anytime.
School board reviews Policy 3205 on petty cash, asks staff to return with revised language
Summary
Board members reviewed Policy 3205 (petty cash/disbursements); Superintendent McMahon recommended appointing building principals as petty-cash custodians and adding conditional language for review of expenditures. Trustees asked for wording changes and counsel review before a future vote.
The Milan Area Schools Board of Education discussed recommended edits to Policy 3205, which governs petty-cash funds and related disbursements. Superintendent McMahon, who presented the current policy and suggested edits, said the district does not typically operate petty-cash purchasing but retains the policy to allow schools quick access to cash if needed.
"The policy creates an opportunity for the buildings to have essentially cash to make quick purchases if they need it. We just don't do that," McMahon said, explaining current practice uses checks and cash boxes for activities such as athletics and greenhouse sales. McMahon proposed changing the designated petty-cash custodians from financial administrative assistants to principals and softening a mandatory monthly review requirement to read "as needed" or "within a month of utilization" when petty cash is actually used.
Board members discussed whether substituting principals for administrative assistants and amending review language would change the policy sufficiently to require outside counsel review. One trustee suggested adding conditional language rather than deleting the review requirement: "My suggestion is to add language like as needed or if utilized," a board member said during the discussion.
There was general agreement to have staff draft the proposed language changes and, where substantive edits are made, to run them by legal counsel before returning the policy for formal board consideration and a vote at a subsequent meeting.
No formal vote on policy language occurred at this session; staff were asked to prepare updated wording for the next meeting.
