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Board reviews budget monitoring and considers renewals and capital abatement contracts
Summary
Trustees heard that February finances are trending as expected, considered a one-year renewal for Everyday Math journals, discussed a food-service renewal with a 3% annual per-meal increase, and received capital-program recommendations for summer 2026 abatement work at three schools.
The Ann Arbor Public Schools board received routine budget monitoring and several procurement and capital-project briefings at its April 22 meeting.
Finance update
Finance staff reported that February 2026 revenues and expenditures are tracking near prior projections and that the district—s projected fund balance (expressed in the presentation as roughly 5.72%) remains consistent with earlier estimates. Staff emphasized that special-revenue and community-service funds are performing within expected ranges and that food-service reimbursements can lag due to state timing.
Curriculum materials
Mrs. Linden brought a first briefing to renew K–5 Everyday Math student journals (consumable workbooks) with a recommended not-to-exceed amount of $256,552.65 for a one-year purchase. She said the one-year term is intended to allow the district to maximize existing inventory and remain open to a potential math-curriculum pilot that might change future materials needs.
Food service contract renewal
Staff discussed a one-year renewal for the food-service contract with Chartwells/Compass Group, year three of a five-year agreement that includes a 3% annual increase to the per-meal equivalent and to the vendor—s management fee. Trustees asked for a clearer “not-to-exceed” calculation tied to current-year meal counts; staff said they will return with a revised document that breaks the estimate down by per-meal equivalent and administrative fee before the next briefing. Staff also noted that food-service expenditures are reported in the food-service fund and are largely reimbursed through federal and state programs.
Capital projects (abatement and rehabilitation)
Capital Programs presented recommended awards for a set of summer 2026 abatement and rehabilitation contracts: Slawson Middle School abatement (Door & Associates; base bid $254,500; 15% contingency for a total of $292,675), Pioneer High School abatement (Page Construction; base bid $36,720; total $42,228) and Forsyth Middle School greenhouse demolition and exterior rehabilitation (demolition: Blue Star Inc. $37,925; reconstruction: Spence Brothers $194,900; 15% contingency; total $268,749). Trustees sought clarifications about per-hour contingency rates and bid-signatory lines; staff said they would provide additional cost-breakdown and signature-authority details prior to the second briefing.
Consent items and motions
The board approved the consent agenda (minutes, donations and a May 6 closed-session authorization) by roll-call vote. The meeting then moved to trustee reports and adjourned to closed session at 9:48 p.m.
What happens next
Staff will provide supplemental documentation prior to second briefings: revised food-service not-to-exceed calculations (with per-meal equivalent details), and more detailed bid comparisons including man-hour rate impacts for the abatement proposals. Capital awards were presented as recommendations and will be brought back through the board approval process.
