Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the School Calendar topic
No spam. Unsubscribe anytime.
Board approves calendar changes to recover instructional hours; adds one-time leave day for staff
Summary
After multiple snow closures, the board approved converting three early-release days to full instructional days, designated Feb. 16 as instructional, and approved a one-time addition of one vacation/personal leave day for eligible employees — staff leave accrual projected to increase by about $2.1 million.
The Chesterfield County School Board approved Memo 019-26 on Feb. 10 to adjust the 2025–26 school-year calendar after inclement-weather closures and to add a one-time leave day for employees to account for the staffing implications.
Dr. Hi presented the proposed changes and explained the statutory requirement of 990 instructional hours. The changes convert previously scheduled early-release days on Feb. 6, March 19 and April 17 to full instructional days and remove Feb. 16 as a holiday. To offset the staff impact of changing a previously planned day off, the administration recommended adding one additional vacation day for 12-month employees and one additional personal leave day for 11-month employees effective after Feb. 16 for employees active at that time.
Dr. Hi outlined fiscal implications on the record: "The estimated fiscal impact of adding one additional personal or vacation leave day is likely to spread over fiscal years ... increases the balance sheet liability by about 2.1 million." He also said pay for non-exempt employees working Feb. 16 was estimated to be less than $0.5 million.
Dr. Hi additionally recused himself from participating in the vote on this matter because his spouse is employed by the division. The clerk’s roll call for the memo’s approval recorded yes votes from Ann(e) Coker, Dominique Chatters, Steven Pronto, and Lisa Hudgins; the motion passed.
Why it matters: converting those days to full instructional time restores the division’s compliance with state instructional-hour requirements and compensates staff for the schedule change via a one-time leave credit. Finance staff will account for the additional leave on the balance sheet as an accrual and Human Resources will apply the leave day to active employees’ balances.
Next steps: HR will implement the leave adjustment for eligible employees and Finance will reflect the accrual in the division’s accounting records; the board will receive follow-up reporting as part of normal budget tracking.
