CCPS proposes extending strategic plan to 2028 and realigning metrics to VDOE framework

Dr. Pope presented a first‑draft workbook April 8 proposing updates and an extension of Chesterfield County Public Schools' strategic plan through 2028. The draft uses color coding (blue=revise, red=remove, green=add) and is explicitly designed to align district measures with the Virginia Department of Education’s new performance and support framework.

Key structural proposals include extending the plan timeline through 2028 (making the plan a 10‑year span counting previous iterations), updating measures to reflect VDOE tools, and clarifying reporting business rules. Examples cited include moving certain reporting from PALs to VDOE assessment outputs, replacing an older readiness index with a "3E" enrollment‑employment‑enlistment indicator for career‑readiness reporting, and aligning graduation goals to the federal graduation indicator the state is adopting under the new framework.

Dr. Pope and division chiefs walked the board through proposed, division‑level measure changes. Highlights discussed on the record:

- Teaching & learning: minor measure changes and alignment to VDOE indicators, and a proposal to remove height/weight components from school fitness reporting to reduce potential harm and align with Virginia Department of Health recommendations; the division would report on three of the remaining fitness measures instead of four.

- School leadership and student support (Dr. Booth): clarified definitions for on‑time promotion, SAT suite engagement goals (College Board connectivity), and a definition for a completed academic and career plan required by the Virginia Administrative Code; Dr. Booth also proposed aligning graduation reporting to the state's federal indicator.

- Business & finance (Bob Meister): no change to several program‑effectiveness measures; emphasis on program evaluation, sustainability and a five‑year budget lens.

- Communications: proposed new measures including earned‑media tracking, constituent‑service resolution metrics and a targeted 25% year‑over‑year increase in community engagement measures tracked by surveys and event participation.

- Operations: proposed new measures to mature the Office of Safety and Security (including traffic control duties), reduce modular classrooms (from 261 toward a target of 175), expand preventive maintenance and pilot custodial innovations.

- Human resources: annual recruitment reporting to broaden sourcing and a goal to digitize personnel files divisionwide by 2028 (36 schools already digitized); some legacy measures proposed for elimination.

- Technology: new measures addressing 100% implementation of a digital citizenship curriculum, reduced total cost of ownership for devices via lease strategies, increased resilience of phone and network systems, and reduced cybersecurity vulnerabilities via third‑party penetration testing with response timelines for critical findings.

Division chiefs emphasized a public feedback window through April, a plan to return with a second draft in May and the possibility of board approval in May or June depending on feedback and timing. Board members raised questions about measurement specifics (e.g., what counts as a completed course for AP/DE/IB goals), the anonymity and validity of the school climate survey, financial supports for dual‑enrollment costs, and the operational details that would be used to track engagement and constituent service resolution.

Dr. Pope closed by calling for public feedback by May 2 and said staff will assimilate comments before presenting Draft 2.

The work session moved to announcements and a motion to enter closed session to discuss student records under Virginia FOIA §2.2‑3711.A(2).