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Business officer reports BAR disapprovals tied to PSOC funds; district seeks clarification from state auditor
Summary
The district’s business officer reported that three budget adjustment requests (BARs) related to PSOC awards were disapproved by the state because the state does not budget PSOC awards; the district has sought clarification from the state auditor and flagged a $1,075 Carl Perkins award that must be spent by June 30.
At the May 4 board meeting, the district business officer briefed trustees on cash receipts and a set of budget adjustment requests (BARs) included in the board packet. The district received February and March IDAB and fresh fruits and vegetables reimbursements and recorded Medicaid receipts; Title II remains on hold pending final allocation.
The business officer said three BARs tied to PSOC funds were disapproved because the state does not budget PSOC awards, which produced an audit finding that showed expenditures appearing $1.1 million over budget due to the way those items were recorded. The district has submitted three emails to the state auditor’s office seeking clarification and was awaiting a response; an auditor meeting was scheduled to attempt resolution.
The officer also described several additional BARs (transfers and increases) for teaching funds, maintenance, rental fees, forest reserves, food service second meals, athletic fund concession revenue, debt-service interest, and an ad valorem adjustment for an edtech bond that has been paid off but still produces small revenues. A final Carl Perkins award for $1,075 was noted; because of timing, staff recommended processing that BAR now so funds can be spent by the June 30 deadline.
Board members asked whether the audit finding could be removed and expressed frustration that the district appears to be treated differently by the auditor; staff said the finding would remain at least until the state auditor clarifies the treatment of PSOC awards.
Next steps: staff will continue to pursue clarification with the state auditor and include BARs 53–59 in next month’s packet so trustees can view the detail.
