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Amelia County hears CIP review showing $12.5 million available, staff to clean up unbudgeted charges
Summary
Consultants and county staff told the Board the FY25-audited CIP fund balance is $12,524,605; the FY26 CIP budget authorized $4.4 million in projects across schools, public safety, public works and parks, and staff will seek an appropriation resolution to address four expenditures charged to CIP with no budget.
Craig Meadows, an executive manager with the Berkeley Group, told the Amelia County Board the county—nded FY25 with $12,524,605 in its capital improvement program (CIP) fund balance and walked supervisors through the projects and appropriations tied to the FY26 CIP resolution.
"As of June 30th, 2025, the amount of available funds for the capital improvement program was $12,524,605," Meadows said, citing the audited figure in the county's financial statements. He said the FY26 CIP resolution authorized $4,403,398 in revenues and expenditures, funded primarily by $2.4 million in annual waste-management fees and $2,003,398 of appropriated fund balance.
The presentation listed projects across departments: parks and recreation (field equipment, scoreboards, batting cages), five school projects (front and back parking-lot paving, bus-lot paving, track resurfacing and new track lights), and public-safety and public-works work including an animal shelter Phase II, wastewater treatment upgrades, VDOT TAP Phase I work, courthouse renovations, sewer manhole repairs and other items. Meadows said several school projects had not begun and were expected to be completed over the summer.
Meadows also identified additions and midyear adjustments: a $311,000 addition for fire and EMS supplies; $80,000 added to the wastewater treatment upgrade; $63,535 added to the VDOT TAP project; and $472,854 added to the animal shelter Phase II (placing that project at roughly $2,055,560). "There was one capital project the board added, and that was fire and EMS supplies and equipment," he said.
Board members pressed staff on four expenditures that currently show charges in the CIP fund but have no budgeted appropriation: a county radio system upgrade (reported near $345,000), a small $1,400 charge for middle-school baseball field lights (likely miscoded), a $25,742 radio-related entry, and a broadband project charge of $418,503. Eric, a county staff member who helped assemble the packet, said the county will need to adopt an appropriation resolution before year-end to cover those expenses. "What we'll have to do is adopt an appropriation resolution between now and the end of the year to appropriate some additional money from the fund balance to cover the expenses that have already been paid," he said.
Meadows recommended a carryforward resolution so budgeted CIP appropriations remain tied to their projects into FY27 rather than requiring re-appropriation. He and staff told the board the current fund level should still leave the county well-positioned to fund near-term capital projects while the board continues longer-term planning.
The board did not take a formal vote on individual CIP appropriations during the meeting; staff said they will return with proposed resolutions to clean up unbudgeted charges and to carry forward existing CIP appropriations.
The board moved on to other agenda items; staff indicated a follow-up and a June meeting will include the formal resolutions stemming from tonight's review.
