Board approves budget delegation edits and an electronic‑signature policy

The Mendocino County Board of Retirement approved several governance changes at its April 15 meeting, adopting edits to the budget adoption policy and board charter and approving a new electronic‑signature policy for member documents.

Executive Director Doris Wrenchler presented red‑line edits to three documents (budget adoption policy, board charter, and authorized‑signature resolution) intended to align delegated authority language with prior board direction. Trustees moved, seconded and approved the consolidated package of edits.

On a separate agenda item, staff proposed a draft electronic‑signature policy to permit secure electronic execution of member documents via the plan’s secure member portal or DocuSign envelopes. Trustees discussed vendor choices, subscription vs. per‑envelope pricing, and limits on which staff members may send envelopes. Trustee Land asked to replace the policy’s phrase “wet signature” with “physical signature”; the board approved the policy (motion and roll‑call vote) with that language change.

Why it matters: The edits clarify delegated authority for budget and contracting processes; the electronic‑signature policy formalizes secure digital signing workflows for member and administrative documents, which can streamline operations and reduce mail/fax turnaround time.

What’s next: Staff will implement the electronic‑signatures process and return any vendor‑specific or subscription recommendations to the board as needed.