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Board awards crack-sealing work to Asphalt Restoration Services after questions about wide price variance
Summary
The Elkhart City airport board awarded a quote of $76,480 to Asphalt Restoration Services for crack-sealing and sealing of asphalt connectors, approved the associated service agreement, and discussed why another firm's estimate was substantially higher.
The Elkhart City airport board awarded a quote for asphalt crack-sealing and related connector sealing to Asphalt Restoration Services, accepting a low responsive quote of $76,480 for FAA-approved hot-tar mix and approving the service agreement for the cracking project.
During discussion, a board member questioned why one estimate in the packet was much larger (about $203,720) than the low quote. "What's the any idea as to why we see such a huge variation?" asked Mr. Fry. Mr. Jones replied that differences in mobilization costs and where contractors are coming from often explain wide bid spreads and noted that the chosen contractor already performs work in Elkhart City, which likely reduced its price.
Mr. Jones told the board the quoted work covers asphalt connectors that link the runway to the parallel taxiway as well as the taxiway delta with large cracks and the RAB memorial parking lot; the new primary runway is concrete and not part of this work. He noted the quote came in a little below the airport's budget estimate.
The board moved and approved awarding the work to Asphalt Restoration Services and then approved the service agreement after staff (Kevin) reviewed and signed off on the contract.
Why it matters: sealing critical taxiway connectors helps preserve pavement until larger reconstruction can occur and keeps non-concrete connectors safe and serviceable during runway construction.
The board recorded the award and contract approval on the roll call.
