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Rhinebeck trustees approve budget adjustments, equipment purchase, contracts, SMS policy and issue plumbing RFP
Summary
At its April 28 meeting, the board approved budget amendments, awarded a $2,000 boundary survey contract to Decker Surveying, authorized purchase of a barricade cart, adopted SMS privacy terms to permit opt‑in notifications, issued an RFP for on‑call plumbing services (proposals due May 8), and approved minutes as amended.
The Rhinebeck Village Board approved a series of routine measures during its April 28 meeting, including budget adjustments, equipment purchases and contracting steps intended to support public services and ongoing municipal projects.
Budget adjustments: Trustees approved an amendment increasing off‑street parking spending by $2,000 and accounting by $10,000, and shifting $12,000 from contingency to cover those items. Separately, the board moved to resend resolution 41426 to change a funding source so $16,700 would come from the existing budget rather than fund balance; that motion also passed.
Equipment and contracts: The board approved purchasing a barricade cart for the police department to enable staff to move existing barricades more easily; the vendor quote was presented in the meeting (transcript shows the figure as “$2,32018,” which appears to be a formatting error; the clerk characterized it as cart plus shipping). Trustees also accepted the low bid from Decker Surveying for a boundary survey with map and staking for $2,000 (other bids were reported at $2,400 and $3,800).
Communications policy: Martina presented a proposed SMS notification privacy policy and terms and conditions (sourced from the village’s email vendor) as a preliminary step toward offering opt‑in text notifications. Trustees asked whether residents would be charged and whether the village could prohibit marketing messages; staff said the service to residents would be free and that messages would be authorized village informational messages only. The board approved the policy/terms as presented to allow staff to pursue implementation details.
Procurement and services: Following a recent hot‑water heater failure at village hall, trustees authorized issuing an RFP for on‑call plumbing services. The RFP will require prevailing wage, municipal experience and proper insurance; proposals are due by noon on Friday, May 8.
Minutes and other business: Trustees approved the April 14, 2026 minutes as amended (the speed limit study was recorded as tabled). The meeting concluded with a brief discussion about the village hall energy upgrade; trustees agreed that preliminary conversations with contractors for information are permissible but that any contract award will require a formal RFP.
Votes at a glance: all listed motions were described in the meeting as carried; the transcript records voice votes of "All in favor, please say I" with no opposed votes recorded.
Next steps: staff were assigned follow‑up tasks for implementing the SMS program and issuing the plumbing RFP; the board did not set additional public hearings for these items at the meeting.
