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Hainesville approves liquor-license change, IT migration and multiple maintenance contracts
Summary
At its May 1 meeting the Hainesville board amended the village code on liquor licenses, approved a BS&A cloud migration and several maintenance and consulting contracts — all items passed by unanimous roll call. The board also adopted intergovernmental and service agreements for waste, audits, ponds, and drainage.
The Village of Hainesville on May 1 approved a series of ordinances, contracts and maintenance proposals bundled in the meeting agenda.
Key votes and approvals included:
- Ordinance 26-4-390: Amendment to section 5.48.120 of the village code adjusting the number and allocation of liquor licenses (motion passed by roll call).
- Ordinance 26-4-391: Amendment to the intergovernmental agreement establishing the Solid Waste Agency of Lake County (SWALCO) (approved by roll call).
- BS&A cloud migration: Approved $32,685 to migrate financial and administrative software to a cloud module; trustees discussed ongoing subscription estimates (~$11,385 annually) versus current on-premise costs (~$8,000) and noted expected server-replacement savings and continued managed-service (CSI) support.
- Professional audit services: Sattler & Bach for $40,750 to audit the fiscal year ending April 30, 2026 (approved).
- Generator preventative services: Rush Power Systems, $7,374 (approved); trustees asked about load-bank testing frequency.
- Park and environmental services: Ubase Environmental contracts for metal restoration ($17,511) and gathering-place ecological services ($4,245); ILM contracts for channel maintenance ($18,495), pond and aeration management ($23,400), and an Ellicott Basin emergent treatment ($5,972) were each approved.
- Downspout installation at the public works building: $21,000 to reroute runoff to a nearby manhole and protect the parking lot.
All listed motions were approved by roll call with trustees present voting "Aye"; the meeting transcript records unanimous votes for these agenda items. Staff will bring contracts and scheduling details for implementation and noted that some work (e.g., planned repaving) will follow installation tasks.
Votes at a glance (selected): - Ordinance 26-4-390 (liquor-license amendment): adopted (roll call recorded unanimous approval). - Ordinance 26-4-391 (SWALCO IGA amendment): adopted (unanimous). - BS&A cloud migration: approved (unanimous). - Sattler & Bach audit contract: approved (unanimous). - ILM pond/channel/aeration and Ellicott Basin treatments: approved (unanimous).
Implementation will be managed by Public Works, Finance and contracted vendors; staff were directed to schedule work and confirm contract details where necessary.
