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Committee holds prior-year ACA compliance bill for follow-up after encumbrance questions
Summary
The committee reviewed a vendor bill for Affordable Care Act compliance that was billed after the fiscal year closed; staff clarified encumbrance and professional-services coding and left the item on the agenda for the next meeting.
Mr. Smith presented item 11822 on April 27, describing a bill from a vendor the human-resources department retained to ensure federal Affordable Care Act reporting compliance. He said Director Morris identified the vendor and the cost was included in the HR budget, but the invoice arrived after the fiscal year closed, which caused confusion about whether funds were encumbered.
Mr. Smith told the committee the charge will be paid out of the department's professional-services line and that staff had corrected timeline and encumbrance procedures with the vendor so late bills should not recur. The committee had no further questions and agreed to keep the item on the agenda for a subsequent meeting to confirm the paperwork and timing.
No formal vote was taken to approve payment at the meeting; the committee deferred final action until the next session.
