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Trustees agree to form subcommittee to pilot AI disclosure for public materials
Summary
Trustee Cameron proposed a lightweight disclosure form for materials generated with generative AI; board members debated scope (generative vs corrective) and administrative burden and agreed to a short subcommittee (Carly, Jed, Bill, Cameron) to pilot and refine a 30‑day disclosure pilot.
Trustees discussed a proposed policy that would require staff to attach a short disclosure to public meeting materials whenever generative AI is used to create content. Trustee Cameron said the template would be lightweight — listing the AI tool/model and key prompts — to help reviewers evaluate reliability and the need for verification.
Discussion focused on scope (the distinction between generative work and corrective/grammar assistance), administrative burden for staff, and the usefulness of including model and prompt details. Some trustees preferred a simple footnote identifying that AI was used rather than capturing prompts; others said knowing the model helps gauge risk of hallucination.
The Board agreed to form a short subcommittee (Carly, Jed, Bill and Cameron) to review example policies and run a pilot, with staff returning recommendations to the full Board.
