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Ford County adopts new purchasing policy, approves Stellar Forge decommissioning agreement and routine purchases
Summary
At its March 16 meeting Ford County commissioners adopted Resolution No. 2026-12 to establish a new purchasing policy, approved a decommissioning agreement with Stellar Forge (SF 241 242 LLC), extended the local burn ban and approved several routine purchases and schedule changes; all motions carried 2-0.
The Ford County Board of County Commissioners on March 16 adopted a new county purchasing policy and approved a series of other administrative and operational items.
Assistant County Counselor Samantha Sweley introduced Resolution No. 2026-12 to adopt the county’s new purchasing policy; Commissioner Shawn Tasset moved to approve the resolution and Chairman Gary Thomas seconded. The motion carried 2-0. The minutes do not include detail on specific changes to procurement rules or thresholds in the new policy.
Earlier in the meeting Sweley also presented a decommissioning agreement with Stellar Forge (SF 241 242 LLC) related to a data‑mining center; that agreement was approved on a 2-0 vote. Chief Rob Boyd presented Resolution No. 2026-11 to extend the county’s burn ban to April 21, 2026; the board approved the extension. The minutes show that the Fire & EMS Image Trend item was removed from the agenda as resolved.
Other routine approvals included a workers’ compensation premium invoice presented by Director Vanesa Avila‑Ochoa; a vehicle purchase for Santa Fe Trail Community Corrections (single bid from Lewis Ford of Dodge City, with listed manufacturer rebates of $4,000, warranty 36 months/36,000 miles, fuel mileage 23 MPG, listed price each $43,629.95 and a recorded total bid of $39,629.95 — the minutes show that discrepancy and do not reconcile it); approval of a Dell Technologies quote for the Appraiser’s Office at $25,495.40; and a schedule change moving the April 6 commission meeting to April 7, 2026 because of Easter Monday. All items were approved by 2-0 votes.
The minutes record approvals but include limited substantive discussion or supporting documents for the purchasing policy and some contract items; where the minutes contain numerical inconsistencies (for example the vehicle bid), that inconsistency is noted in these minutes and should be clarified in procurement records.
