Committee questions tournament accounting; staff cites $8,000 in staff-time costs and about $10,000 net cash revenue

A committee member asked for more detailed financials after recent reports showed the city’s tournaments had moved from apparent profit toward losses. The member said past tournaments seemed profitable and asked "how we're all of a sudden we're losing money." (Committee member)

Staff explained the revised accounting approach: "what I try to do with this expense report is just account for all the additional expenses that in the past weren't taken into consideration," and said those adjustments included staff time outside normal hours and planning time by sports staff. Staff noted that those added time costs "that totaled $8,000" were included to reflect the tournament’s true cost even though they were not cash payouts.

On cash revenue, staff said, "in the real money, it showed we made... I wanna think it was about $10,000 net revenue that we made on the tournaments." Committee members pressed whether the city was withdrawing from hosting tournaments; staff replied the parks department planned to continue some tournaments, especially if the Ridge facility was not available, and emphasized not competing with the Ridge’s larger events.

The committee also requested additional follow-up: a member asked the staff to include an annual financial report on the gun range’s performance, and staff agreed to provide the report for the next Tuesday meeting. The committee discussed reviewing banking deposit bids and interest returns as a separate agenda item.

Next steps: staff will provide a gun-range financial report at the requested meeting and prepare an expanded tournament performance briefing for the committee to consider.