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Finance committee to pursue waiver from newspaper publication for annual statement of affairs; will use website/QR options
Summary
Administration recommended seeking a waiver from the state requirement to publish the annual statement of affairs in a newspaper, proposing instead posting the document on the district website and using a QR code or Finance 101 mailer to improve access.
The finance committee discussed seeking a waiver from the General Assembly to remove the recurring requirement that the annual statement of affairs be published in a newspaper of general circulation. Mr Wilkinson said the annual statement is already posted on the district website (seven years available) and that pursuing a waiver could save the district roughly $2,000 per year (around $10,000 over five years).
Committee members discussed options to make the report accessible if the waiver is approved, including placing explanatory text and a QR code in the district mailer, adding links to the Finance 101 webpage and using a temporary website popup in December to highlight availability. Staff said the version published in the newspaper has historically been an abbreviated notice and that full documents are available online; the administration recommended proceeding with the waiver request while also providing user‑friendly navigation and contextual narrative for community members.
The committee supported preparing the waiver submission and developing accessible communications (mailer blurb, QR code, Finance 101 links) for when the waiver or web posting is implemented.
