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Council hears request to pre-order rooftop HVAC units at Casper Rec Center after design raises cost to about $900,000
Summary
Staff told council that design and added controls raised the replacement estimate for two rooftop HVAC units at the Casper Recreation Center to roughly $900,000 (budgeted $250,000). Staff asked to order now because of long lead times; councilors requested more technical specs before final action.
City staff told the council that replacement of two rooftop HVAC units at the Casper Recreation Center — plus added controls — now carry an estimated price tag of about $900,000, well above the $250,000 earlier budgeted estimate.
The presenter said the city completed a 2022 facility-condition assessment and, after failures this year, engaged an engineering firm to design the replacement. "The price tag now for those two units and the controls associated with them is about $900,000," the presenter said, explaining the city intends to use facility funds previously authorized under a capital program to cover the work.
Staff requested authority to issue procurement documents and pre-order the equipment to meet lead-time constraints and allow installation in the most favorable season. Councilors pressed for technical specifics: several asked about unit capacity and system type. One councilor asked whether the units were rooftop packaged units or part of a larger chiller/pipe system and sought the tonnage specification; staff agreed to provide detailed specifications in a follow-up memo.
During the discussion a staff member noted the design specs indicate substantial units, and one councilor confirmed the design shows each unit at approximately 80 tons, serving gymnasium and locker-room systems.
The council did not take a final vote on a purchase tonight; staff committed to return with a detailed memo and to present procurement specifications and contract documents following the design and bid process. Because the estimated cost exceeds typical administrative thresholds, the item will not be handled on consent and will be subject to public comment when it is scheduled for contract award.
