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St. Bernard CIC gets treasurer's resignation, reviews demolition punch-list and upcoming grant deadlines
Summary
The board read a resignation letter from Treasurer Bob Culbertson effective Dec. 31, 2025 (or sooner), agreed to advertise the resident-board vacancy and to arrange transition overlap. Members also discussed demolition punch-list corrections by contractor AOR, an additional backfill cost of $5,169, and upcoming ODOD reimbursement and reporting deadlines.
The St. Bernard Community Improvement Corporation read a resignation letter from Treasurer Bob Culbertson indicating he will resign from the board effective December 31, 2025, or sooner, because of full-time employment obligations.
"Please accept this letter as my formal resignation from the board of the St. Bernard Community Improvement Corporation effective December 31, 2025 or sooner," the letter stated as read to the board. Members thanked Culbertson for his service and discussed next steps to advertise the resident-board vacancy and to identify a board member or new appointee to transition into the treasurer role. The board emphasized the desire for overlap so Culbertson can transfer accounting procedures and assist with audits and software handing-over while he remains available to sign checks.
On project updates, the board received a report on demolition punch-list work. The contractor AOR returned to complete unfinished items, grade the site and remove unsafe drop-offs. The board was told that, due to work scopes and preexisting site conditions involving the utility company, the contractor will submit a change order including backfill costs totaling $5,169. Board members noted additional demolition-related expenses outside the original grant award (above an earlier $329,000 figure) and that the Village will be owed roughly $7,000; these items can be submitted for reimbursement under the ODOD/Hamilton County grant.
The board flagged two near-term deadlines: the next ODOD reimbursement request materials are due by the close of business on Sept. 29 and the quarterly reporting deadline is Oct. 8. Members agreed to meet (a subset of staff/board) before those dates to assemble pay apps, dump receipts and supporting documentation so the grant reimbursement can be submitted in the next round.
Board members also discussed demolition liability if an on-site business vacates before its lease term: the board was told the demolition of the existing small structure would fall to the board and that the expected cost would not be "outrageous," though no precise bid was provided. Members asked for copies of the most recent pay application and related documentation to review outstanding bills and overages; staff committed to providing those documents.
The board received a brief developer update: Darren is continuing to work on financing and will provide a formal financing announcement in a future meeting.
The board announced it will advertise the vacant resident board seat ahead of the next meeting and invited interested candidates to consider applying.
