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Village approves contract amendments and new completion date for water‑main projects after permit delays; roughly $244,000 estimated permit‑driven cost shift
Summary
Village engineers told the board that KDOT/IDOT permit reviews required bore/jack methods, casing of services and additional storm‑sewer work that increased estimated project costs by about $244,000; the board approved change orders and extended contract completion dates to Dec. 31, 2026, to preserve IEPA loan reimbursement eligibility.
The village’s water‑main replacement program includes four contracts that require schedule and scope adjustments to secure IEPA loan reimbursements. Engineer Ott described permit delays and new permit conditions from KDOT and IDOT that changed construction methods (some crossings must be bored/jacked rather than drilled or open cut), required casing of all water services, and prompted additional storm‑sewer work in the project’s east end.
Those permit‑driven changes increase project cost estimates by roughly $244,000.49 as currently estimated; at the same time, balancing change orders applied to other contracts produce net savings across the four contracts of about $169,249.47 at present pending final reconciliation. Because the IEPA loan program does not reimburse costs after the project completion date, staff recommended (and the board approved) moving the project completion dates to Dec. 31, 2026, to capture reimbursements.
Engineer Ott explained difference in unit costs for construction methods (bore/jack casing versus drilling) and noted that final balancing change orders will be prepared when as‑built quantities are available. Board members asked whether the village would bear road‑maintenance cost implications on county roads and whether the contractor would build public main segments; staff said the extension/looping of public mains becomes public infrastructure upon acceptance.
Next steps: Staff will negotiate and present balancing change orders as projects near completion and will continue to coordinate with KDOT/IDOT, the county and contractors to finalize the scope and reconciliation of costs.
