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Brentwood Town recreation commission schedules bylaws work session, seeks survey responses and volunteers; reviews account and contracts
Summary
The Brentwood Town Recreation Commission approved February minutes, set a bylaws work session for April 22, urged wider participation in a department survey, scheduled community events (egg hunt April 4; spring cleanup April 11), reviewed a roughly $61,000 revolving balance and an $11,000 lawn contract, and asked staff to draft an employee-discount proposal.
The Brentwood Town Recreation Commission met to handle routine business and set dates for upcoming events and work sessions.
Board members voted to approve the February minutes and agreed to hold a bylaws work session on April 22 from 5:30 p.m. to 6:30 p.m. to continue refining the recreation commission bylaws before forwarding them to the select board for approval. The commission also reviewed the process to appoint alternates: candidates must sign a form at the next available time and the form will be transmitted to the select board for formal appointment.
A staff member updated the board on a department survey designed to gauge community opinion of programs and facilities. Staff said the questionnaire contains 11 items, has recorded 81 responses so far, and has been promoted via a QR code posted on social media, the town website, physical postings around town, and the Brentwood newsletter; staff recommended keeping the survey open for about a month to increase responses and promised to report results after the survey closes.
The commission also reviewed a slate of spring events and volunteer needs. The spring cleanup is planned for April 11 (typically 8 a.m.–noon) and will focus on field cleanup, branch removal and reorganization of storage spaces; organizers invited sports teams and community volunteers. The annual egg hunt is scheduled for April 4 with volunteers asked to arrive about 7:30 a.m. to hide roughly 2,000 eggs; the event will start at 9:00 a.m.
On financial matters, staff reported the recreation revolving account balance as approximately $58,729.69 on the ledger, with a pending Stripe deposit that brings available cash to about $61,000. Members noted a town quarterly bill is forthcoming and discussed continuing to record transactions in QuickBooks while transitioning to the town’s accounting software, emphasizing checks and balances during the changeover.
Members reviewed the Lawn Doctor contract and related maintenance arrangements. Last year’s purchases for treatment services came in at about $11,000 (mowing is handled under a separate town contract). The commission said it expects to continue the Lawn Doctor services for at least another year; roughly $7,000 for maintenance is currently budgeted with remaining maintenance expenses drawn from the revolving account.
Policy questions also arose. A board member raised whether town employees should receive discounts for recreation programs and how such discounts would apply (resident vs. nonresident rates and program types). The board asked staff to prepare program cost breakdowns and suggested placing the employee-discount proposal on the next agenda so the commission can consider specific options.
The meeting closed after a motion to adjourn was made and approved by voice vote. The commission’s next regular meeting is scheduled for April 22, with a bylaws work session earlier that evening.
