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Wisconsin Arts Board tells Creative Communities grantees to file revision reports and credit-line forms before payment
Summary
At an online briefing, Arts Board staff walked Creative Communities grant recipients through a redesigned toolkit, explained required forms (revision report, credit-line/logo use), and said signed agreements and required forms must be submitted before the award check can be issued.
Staff from the Wisconsin Arts Board told Creative Communities grant recipients during an online briefing that signed grant agreements, the credit-line and logo-use form, and any required revision report must be submitted before the agency can issue award checks.
“Please don’t revise your project by saying well we’re just not going to pay the artist,” said Karen Gesko, assistant director of the Wisconsin Arts Board, urging recipients to seek alternatives to cutting artist pay when awards were smaller than requested. Staff said a short online revision report must explain how recipients will adjust project scope or supplement funding when awards fall short of requested amounts.
The board staff also walked recipients through a newly redesigned Creative Communities Grant recipient toolkit that is linked in award letters and in the SmartSimple grant portal. Caitlyn Bro, Folk and Traditional Arts Coordinator, said the toolkit includes the revision-report PDF, the credit-line and logo-use form and a section for uploading signed contracts and outreach documentation.
Caitlyn described required outreach steps in the toolkit: notify state and local elected officials (the governor, state senators and representatives) and upload copies of any legislative outreach letters; include either the Arts Board’s standard logo or its 50th-anniversary mark and the National Endowment for the Arts credit line on printed and online materials.
Staff reminded recipients that fiscal-year timing affects payment. “You’ll need [the credit-line and logo form and signed agreement] before we can send you your grant award check,” Caitlyn said; the Arts Board said it begins issuing checks after the new fiscal year starts on July 1 once documents are processed with the Department of Administration (checks may appear to come from the Department of Tourism).
Staff also encouraged grantees to save and upload representative images or short video clips and to use the panel-recording clips for local partner briefings. They said the final report mirrors many application fields (budget summary, populations served, number of artists and audience counts) and can be revised to reflect final income and expense figures.
The Arts Board said it will email the session recording to the primary contact listed on award letters and invited recipients to follow up one-on-one with staff for questions about revision options, alternate fundraising, or toolkit items.
