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Brentwood board hears finance briefing; $196,000 solar rebate still pending after IRS authentication issues
Summary
District finance staff told the board the school is waiting on a roughly $196,000 federal solar reimbursement. Staff described repeated failed IRS authentication attempts and a certified-letter request for the IRS to provide documentary authentication; trustees asked about timelines and whether the solar installer or state records could help.
Molly, who presented the board’s monthly financial packet, told trustees the district is awaiting a large solar rebate—about $196,000—related to the district’s solar installation. She said staff have been trying for months to resolve the payment and spent substantial time on hold with the IRS, which would not authenticate the district’s identity using combinations of the federal tax ID, organization name and address.
Molly described multiple failed phone attempts, an electronic filing acceptance from last August, help from the district’s accountant, and a certified-letter submission last week that included a copy of the filed return and other documentation. She said the IRS response could take weeks; if the district receives no reply within that timeframe staff will pursue additional steps.
Trustees asked whether the rebate has an expiration, whether the district should involve an attorney, and whether the solar vendor (referred to in the packet as Bington/Barington Power) or state records might provide records of prior districts’ experiences. The board asked staff to report back with any IRS reply and with any additional documentation that clarifies the timing of a payment.
Separately, trustees discussed operational reporting of solar production. District staff said panel-generation data exists but the district lacks a net-metering readout that clearly reconciles production with on-site usage; staff are working with the installer and reviewing utility bills to calculate use vs. export and to confirm the bond amortization schedule the district used when approving the installation.
