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Board favors summarized electronic-communications policy with privacy clause
Summary
The board compared two policy versions on members' electronic communications, debated enumerating exceptions vs. a concise rule, and signaled preference for keeping a summarized version (V1) while adding a 'no expectation of privacy' sentence and defined-term references for web/text communications.
Board members reviewed two versions of an electronic-communications policy and debated whether to list specific exceptions or keep a more general standard.
One version (V2) lists exceptions and clarifications; another (V1) is more summarized. Several participants said V2's specificity could prevent disputes but might create loopholes for items not listed. Board counsel observed that spelling out exceptions can be helpful but also risks leaving unenumerated communications unaddressed.
Members discussed adding the final paragraph of V1 (a statement that there should be no expectation of privacy for electronic messages) to V2 or, alternatively, keeping V1 and incorporating select clarifying language. They agreed to reference defined terms for electronic/web/text messaging in place of enumerating formats that may become outdated.
The policy discussion included a Sunshine-law caution: members should avoid using email or other electronic messaging among themselves to discuss substantive district business and should route staff communications through the superintendent to reduce the risk of serial meetings. The board accepted language that communications covered by policy 149.34 should be sent to the superintendent, who will disseminate as appropriate.
No formal vote was recorded on the transcript; members asked staff to return with revised text that combines the favored elements.
