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Council details $120,000 SS4A planning grant and $30,000 in‑kind match accounting
Summary
Council reviewed ordinance 202612 to accept a $120,000 U.S. DOT SS4A planning grant for safe streets and authorize a $30,000 in‑kind match; staff explained how payroll and meeting time will be tracked as grant expenses and that the planning grant could leverage larger implementation funds later.
At second reading the council reviewed ordinance 202612, which would amend the fiscal year 2025–26 operating budget to accept a $120,000 U.S. Department of Transportation Safe Streets and Roads for All (SS4A) planning grant and authorize a $30,000 in‑kind match.
A council member asked how the in‑kind match will be recorded. A staff member explained that payroll for staff working on the grant (salaries and benefits for designated employees) will be charged to the grant when those employees indicate they are working on grant tasks; the finance department will pull those charges from the financial system and include them in grant expenses instead of relying on an external spreadsheet. Staff also said meeting room charges and contracted drafting work will be billed to the grant where applicable.
Staff emphasized this ordinance funds planning only; if the city pursues implementation projects identified in the planning work, additional funding would be sought in a subsequent year and would likely require larger appropriations.
