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Plymouth Select Board approves auditor contract, town hall air‑handler purchase, Western Star truck and other bids
Summary
The Select Board approved multiple procurement and contracting items including a three‑year auditor contract with Plaza & Sanderson, replacement air handlers for town hall ($167,900), a Western Star 10‑wheel truck ($191,641) plus a plow package ($117,500), catch‑basin cleaning and a police cruiser outfitting; the board also authorized a $7,000 capital‑reserve withdrawal to hire a grant researcher.
The Plymouth Select Board approved a slate of procurement and contracting items at its meeting, voting to secure routine services and larger capital equipment purchases that town staff said are needed to maintain operations and take advantage of available grant funding.
Auditor contract: With the town’s current auditor leaving at the end of FY2026, staff solicited proposals and recommended awarding a three‑year contract for fiscal years 2027–2029 to Plaza & Sanderson. The contract includes variable pricing (roughly $26,250–$34,500 annually depending on whether a federal single audit is required). The board voted to award the contract and pre‑authorize the higher amounts if a single audit becomes necessary.
Facilities and equipment: The board approved a purchase order to remove and replace three air‑handling units at town hall for $167,900 (Denron Hall Plumbing & HVAC) and awarded an annual contract for catch‑basin cleaning and jetting to Belmore Septic & Sewer for up to $30,000 (roadway maintenance staff had obtained three quotes). The police department’s state‑bid outfitting and vehicle purchase — a small SUV patrol vehicle with outfitter costs — was also approved for $76,678, under appropriation.
Highway fleet: After comparing state‑bid and other quotations, the highway department announced a decision to purchase a 2026 Western Star 4047X ten‑wheel dump truck (state bid $191,641) with a separate plow package from Viking ($117,500). Staff said about 80% of the truck cost will be covered by a grant; the board approved both purchases and discussed lead times and grant conditions (including possible requirements to retire or destroy the replaced truck under grant rules).
Grants support: The board approved payment and a $7,000 withdrawal from a capital reserve to contract with Abby Kendall for grant research and writing (about eight weeks of work) to support departments seeking grant funding; staff said Kendall already provided a volunteer training for employees at no charge and would deliver a final assessment and recommendations.
Board members asked staff to ensure all contracts were properly documented and to provide any necessary follow‑up information on single‑audit triggers and grant funding conditions. The approvals were passed by voice votes; votes were recorded as carried by the board.
