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County approves deed re‑indexing contract and updates emergency‑communications job description
Summary
Commissioners approved a $22,391.50 contract to re‑index historical deed books (starting with Book 1) paid from the registry surcharge account, and approved updates to the emergency communications job description to reflect state certifications and remove obsolete pager references.
The county accepted a proposal from IQS to index and load historical deeds into an electronic land‑records system, starting with “Book 1” — the downtown office observed the earliest handwritten records date to 1761. Presenting staff explained that documents will be double‑keyed (two independent reviewers) to reduce errors when converting handwriting to searchable records; commissioners approved the $22,391.50 contract and noted the funds will come from the register of deeds surcharge account, not the general county budget.
A staff representative presented the emergency communications job description updates, noting that state mandates require emergency fire and medical dispatch certifications and that obsolete items — such as pagers — were removed from the posting. The board accepted the amended job description by motion; presenters said the dispatch center uses an electronic teletype terminal that provides nationwide criminal history and emphasized that some warrant entries are created by courts and NCIC systems.
Commissioners asked about project duration and indexing accuracy; staff said the pace depends on the difficulty of cursive handwriting and that indexing would proceed while newer records remain processed locally. The board directed staff to proceed and to return with implementation details as needed.
