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Steering committee advances plan to interview top-ranked consultant for UDO update
Summary
Staff told the Unified Development Ordinance steering committee that four proposals were received; the committee agreed to short two-on-two virtual interviews with the top-ranked firm before the item goes to council on March 19 and asked staff for an executive summary of the other applicants.
The Unified Development Ordinance Steering Committee on March 9, 2026 moved to advance selection of a consultant after staff reported that four proposals were received in response to an RFP for a UDO rewrite and that four internal reviewers had ranked one firm highest.
Committee members discussed next steps and timing. Staff said the planning and development department, engineering, the fire marshal and the building official all reviewed proposals and that the highest-ranked firm was recommended to proceed to a short interview. To give committee members a chance to weigh in before council sees the recommendation, staff proposed a series of short, two-on-two virtual meetings — two commissioners at a time — with the top-ranked firm.
Members pressed for safeguards. One member expressed concern about interviewing only a single firm and having no immediate fallback if the interview revealed an ill fit; staff said reviewers’ scores were closely aligned but agreed to provide a second option if the committee preferred. Members also asked staff to prepare an executive summary explaining why the top-ranked firm was selected and to summarize reasons the other applicants were not chosen in addition to the score sheets.
Timing and confidentiality were also discussed. Staff noted the council meeting that will receive the item is scheduled for March 19 and cautioned that materials shared publicly must follow council procedures; in other words, certain documents cannot be broadly released until they appear in the council packet. Committee members agreed staff should try to schedule brief virtual interviews as soon as possible, with suggested windows including the upcoming Friday or the following Monday morning before lunch. Staff said it would contact the top-ranked firm and respond to the committee by the next business day with confirmed availability.
The committee also approved the minutes from the January 26, 2026 meeting before concluding with no further member or staff topics and adjourning.
