Vandalia council awards paving, maintenance and equipment contracts and upfits; all measures pass unanimously

Vandalia March 2, 2026 The Vandalia City Council unanimously approved a package of resolutions on March 2 that award contracts for street resurfacing, landscape maintenance, park equipment and police vehicle upfits, officials said.

Council awarded the 2026 street resurfacing contract to Barrett Paving Materials for $741,344.52 after bids were opened Feb. 10. City staff told council the combined resurfacing project remains $216,136.79 under the 2026 capital budget and includes roughly 26 to 27 streets. The motion to approve (Resolution 26-R15) carried 7-0 following a motion by Councilwoman Dugan and a second from Councilwoman Bradford.

Council also authorized an annual mowing and general maintenance contract for parks and right-of-way services to Longs Lawn Care LLC (Resolution 26-R16). The contract scope includes mowing, trimming and litter collection on city-owned properties; the transcript record contains a garbled annual estimate amount for that award and the exact figure was not specified in the meeting record.

The parks and recreation department's equipment requests were approved. Council authorized purchase of two Toro Realm Master 5510-D fairway mowers through Century Equipment (Jerry Pate Company) via the Sourcewell cooperative contract for a quoted $191,994.94 and directed staff to declare the replaced 2008 and 2009 Toro machines surplus (Resolution 26-R17).

The council also approved a not-to-exceed $145,000 contract with Capital Electric Linebuilders LLC to install 29 solar-powered pathway lights along the west side of the sports complex so the entire walkway is illuminated (Resolution 26-R18).

On public-safety fleet work, the city waived competitive bidding and contracted K Rose to upfit three new marked Ford Explorer patrol vehicles for $65,910.99 (Resolution 26-R20). Staff said that quote is $17,464.94 below the $83,000 allocated in the 2026 fleet budget and cited K Rose's consistent builds and faster turnaround compared with other vendors.

Council also authorized the city manager to negotiate and enter a purchase-and-sale agreement for property in Stone Corey Crossing (Resolution 26-R9). Councilmembers noted recent sales of the last remaining parcels in that area are expected to reduce debt service tied to the property.

Votes at a glance

- 26-R14 (annual $15,000 donation to Historical Society of Vandalia-Butler): Passed 7-0 (mover: Vice Mayor Follic; second: Councilwoman Dugan). - 26-R15 (2026 street resurfacing contract to Barrett Paving Materials, $741,344.52): Passed 7-0 (mover: Councilwoman Dugan; second: Councilwoman Bradford). - 26-R16 (mowing and general maintenance contract to Longs Lawn Care LLC): Passed 7-0 (mover: Councilwoman Bradford; second: Councilwoman Dugan). Exact annual amount not specified in transcript. - 26-R17 (purchase two Toro fairway mowers, $191,994.94): Passed 7-0 (mover: Councilwoman Dugan; second: Council Member Hathaway). - 26-R18 (sports complex solar pathway lighting, not to exceed $145,000): Passed 7-0 (mover: Vice Mayor Follic; second: Council Member Ford). - 26-R9 (authorize negotiation/sale of land in Stone Corey Crossing): Passed 7-0 (mover: Councilwoman Bradford; second: Councilwoman Avalidas Weaver). - 26-R20 (waive bidding and upfit three patrol vehicles with K Rose, $65,910.99): Passed 7-0 (mover: Councilwoman Avalotus Weaver; second: Councilman Hathaway).

Council members praised staff for securing competitive bids and keeping multiple 2026 capital projects under budget. No ordinances were read in first or second reading and no public hearings were held at the meeting. The council adjourned following board reports and member comments.