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Greenwood Park Board approves routine contracts, trail design work and $192,995 Sports Park netting purchase
Summary
The Greenwood Park Board on March 3 approved a slate of routine contracts and sponsorships — including a $192,995 special purchase for year‑round overhead netting at the Sports Park — and authorized professional planning work for the Cherry Tree Walk trail and Civic Center court replacement.
The Greenwood Park Board approved a series of contracts, sponsorships and use agreements during its March 3, 2020 meeting, including a $192,995 special purchase for overhead netting at the Greenwood Sports Park and a professional services agreement to advance the Cherry Tree Walk trail and replace a Civic Center basketball court.
The board approved a $17,012.59 preventive‑maintenance contract with Sexton Mechanical to service HVAC equipment at the Greenwood Fieldhouse. The board then approved a professional services agreement with RVI Planning and Landscape Architecture (formerly Hitchcock Design Group) covering boundary and topographic surveys, design development, permitting, construction documents and construction administration for the Cherry Tree Walk trail and the Civic Center court replacement. The design work is a fixed $126,050 with an hourly, not‑to‑exceed component of $25,700, producing a combined not‑to‑exceed total of $151,750 to be funded from impact fees.
On the Sports Park, staff recommended and the board authorized a special purchase and installation from Custom Net Backstops for overhead netting compatible with existing backstops at a cost not to exceed $192,995. Staff said compatibility avoids retrofit costs and reduces potential liability; the motion cited Indiana Code authority for a special purchase and directed the Legal Department to finalize terms. The board approved the measure by voice vote.
The board also approved several sponsorship agreements: Bailey & Wood Financial Group will be a stage and drum‑show partner at the Freedom Festival for $12,500; a $1,000 souvenir sponsorship with a vendor listed in the packet as Orthopedic Experts was approved for Freedom Springs and the Sports Park (the transcript also references the vendor as 'Orthodontic Experts' in one line); and Stage One Dance Academy agreed to a Kids City first‑floor partnership at $4,000 per year for five years (total $20,000).
Multiple use agreements were approved for events and leagues at park facilities, including Greenwood Bantam Football practice dates at Greenwood Park, amphitheater presentations with the Greenwood Community Band, and three pickleball/volleyball events at Freedom Park: the Making Memories Classic Pickleball Tournament, Sacred Selections Valentine tournament, and a University of Indianapolis fundraiser. Making Memories organizer David Mendenhall told the board the event ‘‘exceeded $60,000 for the first time’’ last year and that, across four years, ‘‘we've given the Alzheimer's Association just over $200,000.’’
Board procedural and personnel items cleared included approval of February minutes and a housekeeping update to the part‑time clerical intern job description (adding deposits and deliveries to duties and requiring a valid Indiana driver's license).
The board recorded motions, seconds and voice votes for these items; most motions were moved by Mr. Bird and seconded by Ms. Williams and carried by voice vote. Several items cited specific funding sources (for example, the RVI design contract will be funded from impact fees) or statutory procurement authority in the motion language.
What happens next: staff will begin the RVI planning work immediately and Legal will complete final terms for the Custom Net Backstops purchase; event organizers will proceed under approved use agreements and sponsorships.
