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Allegany County DPW shop project proceeds as staff flags change-order questions
Summary
Public works staff reported the contractor is on site and preparing subgrade, logged about 31 RFIs and flagged a roughly $32,000 potential change order for mezzanine fire suppression; staff said change events will be tracked and that Carissa and Brooke have signature approval for change orders up to $1.6 million.
Public works staff updated the committee that construction on the new county DPW shop is underway and the general contractor is on site, moving dirt and preparing subgrade despite a forecast of rain. "We're on top of all of those. Your RFIs, we're up to 31 RFIs," the staff member said, and added that many questions have already received answers.
Staff reported one proposed change order for the mezzanine fire-suppression system, which was not labeled on the project drawings. The staff said the contractor has proposed about $32,000 for that work but the plumbing contractor's allowance is only $30,000; "we're arguing back thinking that that's a little high," the staff said. The project team will log this and other items as change events in Procore and classify them by cause (errors and omissions, county request, contractor request) so responsibility can be tracked.
The presenter reminded the committee that the county has delegated change-order approval authority up to $1.6 million, to be executed by signature of Carissa and Brooke. On other design omissions, staff said a beam to carry fascia brick was missing from initial drawings and the team will "quantify" the issues and determine responsibility, noting Hunt was the contracted engineer on the design.
On mechanical systems, staff described the shop heating as gas-fired boilers with radiant floor heating throughout the shop areas and hydronic units in corners to offset heat loss when doors open. "For the most part all of the shop area is radiant floor heating plus there's hydronic meaning hot water in the corners to help offset when the doors open," staff said, adding the system is hydronic rather than heat-pump based and is expected to be sufficient.
The presentation also included a brief historical note that Bull Street was last constructed in 1960 and recollections about past closures and adjacent facilities. Staff said they will continue to provide monthly updates and will bring finalized cost figures and formal change-order requests to the committee when available.
Next steps: staff will continue to track RFIs and change events, pursue clearer pricing on the mezzanine fire-suppression work, and submit formal change-order paperwork for committee review and the required signatures.
