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Commissioners hear detailed payroll update after missed and incorrect pay runs
Summary
County finance staff told commissioners multiple pay runs were required to correct May 8 payroll; some employees and vendor/attorney invoices were not paid or had missing hours, and commissioners directed department heads to submit error lists to the new county controller for expedited correction.
County finance staff told the Osage County Board of Commissioners on May 12 that multiple problems in the May 6–8 payroll cycle left some employees and outside vendors unpaid or with incorrect pay.
Miranda (identified in the meeting as the presenter for the financial update) said she observed that the first pay run for the May 8 payroll had not been generated when she checked about 10 a.m. on May 6. She and payroll staff ran three pay runs that day to incorporate hours from Paycor and to correct reported errors, but she said some employees still had no hours recorded and thus received no pay. Miranda said she would research why certain hours were missing and compile reports to support corrections.
An attendee raised a separate concern that attorney invoices submitted by the April 27 deadline did not appear to have been paid in the May 5 cycle. Commissioners and staff said some of those bills had not been received by the clerk’s office and that approved items would be processed; Miranda and the controller said they would work to ensure those payments went out and that direct deposits for some approved invoices would be processed that day.
Commissioners asked department heads to send lists of underpayments, overpayments and missing hours to the county controller, Tony Parrish, so Miranda could research and prepare corrective pay runs. Miranda said she could prepare a corrective pay run and submit it but requested that someone in the county review the compiled data as a checks‑and‑balances step before final submission.
Miranda also reported related administrative backlogs: outstanding retirement plan reports (KPF and KPERS) awaiting review and submission; an executed engagement letter for SGHL to prepare corrected W‑2s (SGHL had begun processing); and accounts‑payable backlog work after a contractor left. She estimated corrected W‑2s could be ready within about two weeks pending processing.
The commission approved payroll batches for the period ending 05/02/2026 (three batches totaling the amounts read aloud), and directed that departments coordinate with the new controller and Miranda to resolve outstanding pay and benefits reporting issues. A follow‑up call was scheduled for Friday, May 15.
