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Temple City authorizes bid process for $3.5 million City Hall roof and HVAC replacement
Summary
City Council on June 4 approved plans to advertise bids and authorized advance purchase options for HVAC units for a comprehensive roof and heating/cooling replacement at City Hall and the council chambers, with an estimated project budget of roughly $3.5 million and an August–September construction start targeted to beat the rainy season.
Temple City’s City Council voted unanimously June 4 to approve plans and solicit bids for a comprehensive replacement of the City Hall and council chambers roof and HVAC systems, a project staff estimated at about $3.5 million.
City Manager Brian Cook told the council the building is old and that several HVAC units have exceeded their useful life. He said staff commissioned a detailed inspection that found structural issues requiring more than a traditional roof overlay. “This is truly kind of a once-in-a-building-lifetime opportunity to open up the roof,” Cook said, describing a scope that includes replacing plywood and adding structural reinforcements in targeted areas.
Senior consultant and architect Mr. Kayer, who led the design review, said the work will include new plywood and framing where needed, upgraded insulation and an energy-efficient PVC roof membrane, as well as staged HVAC replacement. Mr. Kayer said the team plans to work in stages to minimize public disruption and will provide temporary HVAC systems while units are swapped out.
The staff recommendation included three actions: approve the plans and specifications, authorize staff to advertise the project for bids and permit the city manager to purchase HVAC units in advance using the State’s procurement platform (California Multiple Award Schedule or similar). Mr. Kayer said procuring units in advance shortens the contractor’s lead time and avoids carrying the project into the next year.
Staff estimated construction would begin in August or September and aimed to complete work, including punch-list items, before the rainy season. The council pressed staff about accelerating the schedule to reduce the weather risk; Cook said staff would explore opportunities to shorten the bid period and other timing elements.
The council approved the measure by roll call (Council Member Chen, Council Member Sternquist, Mayor Pro Tem U and Mayor Chavez voting yes). Under the approved authority, staff will finalize the bid package, hold a pre-bid meeting with general contractors and return to the council to present contract award recommendations.
Background and budget details: staff said the $3.5 million figure includes contingency allowances for temporary HVAC, rain protections, and possible additional framing repairs discovered once the roof is opened. John Silber, principal at IDS Group, which contributed structural and mechanical design work, told the council his firm included constructability review and in-house cost estimating in the plans.
Next steps: staff will issue the finalized bid package, accept bids, and return to the council with recommended contract awards and timing details. The council emphasized minimizing public-service impacts during construction and asked staff to prioritize schedule compression where feasible.
