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Elbert County discusses adding discretion to fleet policy’s motor‑vehicle record standard
Summary
County fleet manager Ethan Me proposed advisory mileage benchmarks and flagged a section that could disqualify drivers for long‑past offenses. Commissioners asked staff to add explicit discretion or a lookback period and return the revised paragraph as an action item.
Ethan Me, Elbert County fleet manager, presented revisions to the county’s fleet management policy on Feb. 11, including advisory mileage benchmarks and the integration of the pool‑vehicle policy into the main document. He highlighted section 12.2.12 on motor‑vehicle‑record (MVR) history and said the policy currently defines an "unsatisfactory MVR" to include DUI/DWI, vehicular homicide, or three or more moving violations or at‑fault accidents without an explicit lookback period.
"So from what I found is most stuff is falling off at seven years, 10 years at most," Me said, describing typical MVR practices and noting that CDL drivers’ MVRs were commonly pulled for seven years.
Board members expressed concern that the policy as written could penalize employees for incidents decades old and urged adding explicit discretion or an explicit lookback timeframe. One commissioner said the document should allow the county manager or analogous official to exercise discretion rather than create a categorical disqualification. County counsel agreed that discretion has been included elsewhere in county policy and recommended making it explicit in this policy.
The board directed staff to rewrite the MVR paragraph to include an explicit discretionary standard (for example, a seven‑ to ten‑year lookback or authority for the county manager) and bring the item back as an action item for a future meeting.
No formal vote was taken on the policy language at this meeting.
