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Finance Committee hears clean student‑activity audit, reviews funds and flags rising meal debt
Summary
Committee members heard that FCPS received a clean student‑activity fund audit for the second consecutive year, reviewed health insurance and multiple school funds, and discussed rising unpaid school meal balances (~$267,000) and athletics finances.
Finance staff told the committee on Sept. 9 that the student activity fund audit—covering all 21 schools and roughly $4 million in transactions—returned a clean audit for the second consecutive year, with auditors issuing two routine comments about cash receipts recording limitations and segregation of duties for decentralized student activity funds.
Ms. Chapman, who presented the audit results, said the comments are common and reflect that limited school‑level staff make full segregation of duties impractical; she also praised school bookkeepers’ work in achieving zero findings across all school locations for the second year in a row.
Committee members reviewed other funds: the Health Insurance Reserve Fund covers about 1,955 employees and retirees (claims exceeded revenues in FY25, leaving a $7.5 million balance, roughly four months of expected claims) and staff noted the employee clinic partnership with Valley Health (initial spin‑up cost cited at about $630,000); staff promised a future analysis of operating costs and cost‑benefit of the clinic.
On school nutrition, staff reported expenditures exceeded revenues by about $503,319 and that the division transferred roughly $1 million from the operating fund to support nutrition operations (this transfer includes bad meal debt writeoffs). The amount of unpaid meal balances for the fiscal year was reported as just over $267,000; donations covered about $5,000. Committee members asked for a five‑year trend of ending balances and meal‑debt history to inform policy discussion on participation fees, gate receipts, and program eligibility.
Athletics reporting showed 2,637 student sports participations (1,888 high school, 749 middle school), a $75 high‑school participation fee, and total athletic expenditures just over $2.5 million (about $1.4 million from school board funds and $1.1 million from student activity funds). Committee members probed rising costs (uniforms, field upkeep, referees shortages) and possible adjustments to fees or gate pricing as a policy option.
All financial reports and audit documents were posted to BoardDocs and the district finance website for public review.
