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Auburndale board awards roofing contract; discussion focused on materials, warranties and committee review
Summary
The board approved a roofing contract for the elementary and high school and discussed differences between bids (white reflective PVC membrane vs. black rubber membrane), warranty terms and whether buildings & grounds had reviewed the proposals; a competing bidder in public comment offered a profit-return clause.
The Auburndale School District Board of Education approved a roofing bid for the elementary and high school roofs after review of multiple bids and discussion about materials, warranties and committee involvement.
During public comment, Michael Udy, owner of Rooftech, explained his company’s bid included a white, UV-resistant membrane and a clause that would return any profit above a 35% margin to the district. “Anything above that, we want to return to the school,” Udy said, and offered to provide a profit-and-loss breakdown showing labor, material and overhead.
At the board table, superintendent and staff presented a bid worksheet that compared options including a 60-millimeter membrane with two inches of insulation and noted the primary technical difference among bids was membrane material and color (white PVC reflective surface versus a black rubberized membrane). Board members asked whether the buildings & grounds committee had reviewed the bids; staff said the committee had not seen the submissions and that specifications were issued uniformly in the RFP.
During discussion the board asked about product longevity and warranties. Staff and a bidder representative said the white PVC product carries a 20-year manufacturer-backed warranty and that the membrane type is widely used; staff also described restoration/coating options that can extend service life in future years.
After discussion about local contractor references, long-term maintenance options and the RFP process, a board member moved to accept the Quality Roofing bid for the projects. The motion was seconded, discussed, and carried by voice vote.
Board members requested that building & grounds be involved in future review meetings and that staff ensure full documentation of warranty terms and service arrangements be provided before work begins.
