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York City HRC staff report flags unpaid Amazon charge and clarifies funds 10 and 26
Summary
At the April 20 Human Relations Commission meeting, staff reported an unpaid vendor charge from last fiscal year that will post to the current budget, explained line-item labeling for Funds 10 and 26, and said the youth-coalition account shows about $63,000 available for outreach.
Staff member Samaro told the Human Relations Commission at its April 20 meeting that a purchase placed last November was not paid and—because last year’s budget was closed—has been charged to the current fiscal year and will appear on the next monthly report.
"Somehow one of our appending purchases with Amazon from last November was never paid," Samaro said, adding she had attempted to contest moving the cost into the present fiscal year. She told commissioners the commission has so far issued only two requisitions this year, both for office supplies.
Samaro walked commissioners through the packet’s labeling system so line-account numbers make clear whether an entry is administration, an HRC case expense, or an HRC office expense. She described Fund 10 as the general fund and Fund 26 as the special-projects fund, and said a $7,940 revenue line in the packet is an expectation based on prior-year contributions while $445 is a donation already received.
Commissioners discussed using money in Fund 26 for youth programming. "We have money in the budget to be used toward the youth coalition," Samaro said; she later told the commission the youth-coalition leftover balance shown in the packet is roughly $63,000.
Samaro said she had asked Monica Krueger of the health bureau whether the bureau placed restrictions on the grant; Samaro reported Krueger told her the bureau "gave the funds to us for you guys to use with the youth how you please." Samaro recommended obtaining the grant language and keeping it on file to confirm allowable uses before spending.
Because the meeting’s agenda was not posted, commissioners did not take formal votes on any items and agreed to review the packet and address actions at their next meeting.
Next steps: staff said the unpaid invoice will appear on next month’s report and recommended commissioners review the grant language for Fund 26 before authorizing any expenditures.
