Audit shows student activities funds in balance; committee seeks more detail on sources and transfers

John presented the annual student activities fund review March 5, reporting the district audit raised no findings and that accounts are reconciled monthly and reviewed quarterly by business office staff. The presenter listed building balances and the combined total, and committee members asked for clearer documentation of fundraising sources and recent transfers.

According to the presentation, the high school’s fund balance was reported at $111,466; other school and program balances combined to roughly $177,682, and including the athletic fund brought the total to about $233,987. John told the committee these figures trace back to the audit period ending June 30, 2025, and that the activity funds are intended for extracurricular uses not supported by the local operating budget.

Committee members raised questions about how the accounts are funded and about a transfer that produced an apparent shortfall for the Class of 2025. The presenter said transfers from prior graduating‑class balances sometimes reassign funds for projects such as the school’s digital sign and that staff will provide a clearer breakdown of receipts and transfers at the next meeting. “Each of the accounts shows the receipts coming from sources. So, I'll be able to show what activity that comes from,” John said.

What’s next: Staff committed to provide a follow‑up report with detailed fundraising source lists, account receipts, and documentation explaining recent transfers and how proposed capital expenditures (for example, a digital sign) will be funded.