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Board discusses resurfacing Newberry and Mid Carolina high school tennis courts and funding options
Summary
Board members reviewed resurfacing plans for Newberry and Mid Carolina high school courts, heard staff report on scope and three-year warranty, and were told an intent-to-award exists but funding—originally cited as GEO bond—needs confirmation; staff said the district could pay from fund balance or add the project to the GEO bond in August.
The Adberry County Board of Trustees spent part of its March 23 meeting discussing resurfacing projects for Newberry High School and Mid Carolina High School tennis courts, including scope, cost and funding options. Staff described the planned work as a full resurfacing with crack repairs, new surfacing, line striping and a three-year warranty.
Board members asked whether the work represented a short-term “patch” or a long-term upgrade. A staff presenter said the solicitation called for crack repair where needed and a resurfacing product that includes striping and a three-year warranty; based on contractor scheduling the courts could be playable by the fall season if the district places an order and the vendor fits the job into its calendar.
The meeting included two different cost and funding references. At one point staff said the total for both courts would be $621,975 (intent-to-award to GEO Surfaces Southeast), and earlier in the discussion an incomplete figure was mentioned (transcript text shows an abbreviated $198,61). Staff explained the $621,975 figure as the current intent-to-award amount and also said the funds would need to come from the district’s fund balance unless the board elects to add the project to the GEO bond list in August and re-solicit under that program. One board member asked whether adding the project to the GEO bond would risk missing the athletic season; staff replied that bidding, award and scheduling timelines—as well as seasonal limitations on some surfacing products—could make completion before track/tennis season uncertain.
Board members also discussed maintenance cadence, with staff and members citing refresh cycles in the three-to-five-year range and urging a recurring line in the facilities budget to preserve court condition. No final funding vote was recorded; staff presented two paths: move forward now using fund balance or delay the purchase and include the courts in the GEO bond solicitation later in the year.
What's next: staff said the board may either approve funding from fund balance or direct staff to add the work to the GEO bond list and restart procurement in July/August. The board did not record a formal award on March 23 and will revisit timing and funding at a future meeting.
