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Redevelopment commission delays awarding mowing contract for Forest/Canton Heights, seeks clarified bids and schedules special meeting
Summary
After receiving five responses to a request for information, the Perry County Redevelopment Commission directed staff to clarify vendor quotes (many omitted line‑item details), explore separating a drainage‑pond cleanout from regular mowing, and set a possible special meeting next Monday to decide prior to April 27.
The Perry County Redevelopment Commission on March 23 reviewed responses to a request for information (RFI) for mowing and maintenance in Forest/Canton Heights and decided not to award a contract until vendors provide clearer, line‑item pricing.
Staff said five respondents returned information but several submissions lacked the requested breakdown of costs (per‑lot mowing, entranceway, initial drainage‑pond cleanout and ongoing upkeep). The commission heard specific reported quotes: Excelon provided a proposal that included a $1,000 initial drainage‑pool cleanout and an additional fee for perimeter trimming and mowing; one respondent (Coils Lawn and Landscaping) listed roughly $675 biweekly (details incomplete); Mosby Lawn Service listed $375 biweekly; and Doulies (the previous contractor) quoted $625 per cut/trim but said it could not perform the drainage‑pool cleanout.
Commissioners and staff discussed separating the equipment‑intensive, one‑time drainage‑pond cleanout from regular mowing because the cleanout requires different machinery and raises the overall cost. Several members suggested the county could perform the pond cleanout with county equipment once the property is officially turned over. Staff proposed calling each vendor to clarify line items and said they would contact vendors with another board member present to document responses.
Because spring mowing needs to begin soon, the commission agreed staff should gather clarifications quickly and that the commission would attempt to hold a special meeting next Monday at 5:00 p.m. (pending room availability and public notice) to decide. If a special meeting is not possible, the board agreed to ratify a contract at the next regular meeting on April 27. No contract was awarded at the March 23 meeting.
The commission stressed transparency and asked staff to return with complete, comparable bids for initial cleanout, trimming, mowing frequency, and ongoing maintenance so members can make a procurement decision that accounts for lot sales and changing mowing scope.
