Board approves two design-driven change orders for new library; project edges $36k over contingency

The Aberdeen Town Board approved two design-driven change orders for the town’s new library during its April 14 work session.

Project staff identified change order No. 2 — roughly $77,843 — covering specialty ceiling grid work, laser-cut flooring pieces (luxury vinyl plank and carpet squares) and associated installation details introduced by an interior designer engaged by a major donor. Change order No. 3—about $21,145—replaces two accordion partitions with sound‑rated glass doors to create a sound barrier between the community meeting room and library spaces. Staff said the contractor paused certain interior work pending board direction because the change orders affect framing and finishes.

Finance discussion reviewed how the project is funded: a private donor contribution of $500,000; the town’s committed funds (roughly $160k–$170k after prior expenditures); a $100,000 Canon grant; and a contract with a baseline amount that includes roughly $70k–$75k in contingency. Approving the two change orders would push the contract approximately $36,000 over the current contract contingency, staff said. Project managers noted some expected positive adjustments (credits for scope changes elsewhere) may partially offset the overage.

After questions about donor involvement, the library committee’s role, and whether the committee could contribute additional funds, the board voted to approve both change orders so construction can continue. Staff said they will track offsets from positive change orders and will return to the board if additional funding is needed.