Commission opts for 'actuals' method for electric bill credit; special budget resolution to follow

City staff presented several options for an electric‑bill credit following a recent rate change — a flat credit, a percentage of the bill, or an actuals‑based calculation derived from customer billing data. Julie (utilities staff) presented spreadsheets showing the actuals method as both the most accurate and the lowest‑cost option (estimated $149,698).

Commissioners and staff agreed to proceed with the actuals method. Staff noted the credit applies by service location (the credit follows the premise/location), not the individual customer, and that final authorization requires a special budget resolution returned at the next commission meeting.

Jenny (finance staff) also presented revenue and expense reports through October and offered to provide regular quarterly procurement and budget reports to the commission to aid budget planning. Commissioners asked for quarterly financial updates and monthly procurement status during project ramp‑ups.

The commission also discussed a community Thanksgiving dinner organized by seniors; commissioners agreed to provide $1,000 from commission funds to support the meal and to offer volunteer help for serving and deliveries.

Next steps: staff will draft the special budget/resolution to authorize the electric credits for the next commission meeting, continue recruitment and hiring work, and provide recurring finance and procurement reports to commissioners.