Delaware County approves roughly $4.38 million in claims; commissioners shut off cards for departments missing statements

County officials presented claims for payment at the March 16 commissioners meeting and the board approved them by roll call. The auditor described line items including grant management software, jail meals and medical costs, insurance deductibles and a fleet management fee; the total claims amount appeared in the meeting record as roughly $4.38 million (transcribed string in the record contains formatting artifacts).

During the claims discussion commissioners flagged potential duplicate entries and noted several departments had not submitted credit‑card substantiation for two months. After discussion, a motion to shut off county credit cards for departments that had not turned in supporting statements was offered, seconded and approved by roll call. County staff said affected departments would be unable to use those cards until they comply with the claims and substantiation process.

Commissioners also approved ARP claims of $875 (for website services) and payroll for the March 11 pay period by roll call. The auditor said some claim lines are split between funds (for example, truck leases split between MVH and bridge funds) and that staff will follow up to confirm fund coding and reimbursements where appropriate.

County officials and the board emphasized the objective of timely, auditable claims and said staff will continue to enforce submission requirements and follow up on duplicate or unclear line items.