Trustees move to award $98,100 water‑system construction contract; seek engineering agreement

At a special meeting on April 28, 2026, the Board of Trustees considered awarding a $98,100 construction contract for water‑system improvements and moved to enter a professional‑services agreement for engineering support, both described as contingent on funding‑agency approval.

Staff told the board that Kimmery Painting of Glenpool, Oklahoma, was the lowest responsive and responsible bidder for project number 25‑38 (FAP 26‑0046‑R) at $98,100, including Alternative No. 1 for an exterior coating and full exterior blast and cleaning if required. “We were doing it like the base alternative was to blast the outside of the tower completely down to bare metal… if you got good adhesion to the outside of the tank, which they did — one adhesion test today — I’m going to do another one tomorrow,” a staff member said, describing the contractor’s plan to follow up on testing and preferring a pressure‑wash overcoat in the residential area to limit sandblast overspray.

The staff presentation laid out interior scope and contingencies: three interior coats, primer and stripe coats on weld seams, and inspection for pitting and plate repair. The bid includes a $5,000 allowance for plate repair; staff said unit prices for welding and epoxy filling were provided so unused allowance funds would be returned to the funding agency or reallocated locally.

A board member moved that the board award the construction contract to Kimmery Painting, Inc., of Glenpool, Oklahoma, “as the lowest responsive and responsible bidder in the amount of $98,100.” Another board member seconded the motion. The transcript segment provided does not record the subsequent vote or a final approval by the board; the staff presentation and motion language repeatedly noted that any award would be contingent on approval by the funding agency and on receipt of required contract documents, bonds and insurance.

Separately, the board moved to enter a short‑form agreement with Simmeron Valley Engineering LLC (aka Matco) for professional engineering services related to the same OWRB water‑system improvement project and authorized the chairman to execute the agreement. Staff said authorizing engineering work quickly could position the town to reapply for larger OWRB grants in a future round; speakers discussed how asking for larger sums can affect scoring and grant competitiveness.

Board discussion also covered related operational priorities: staff recommended targeting in‑town manholes and using a free smoke test from the regional water association to identify inflow and infiltration, a step staff said would reduce flow to lagoons and lower the risk of costly lagoon remediation. Staff also said they would obtain pricing for a jammed pump and that some pump bids were pending.

What’s next: motions to award the construction contract and to enter the engineering agreement were made and seconded; both were described as contingent on funding‑agency approval. The transcript provided does not show final vote tallies or a recorded outcome for either motion. Staff noted the OWRB grant application deadline is in September and said they would pursue approvals and required contract documents with the funding agency.