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Trustees review sweeping policy updates — student-photo default, AI, website postings and response to immigration enforcement (first reading)
Summary
The board reviewed a large package of policy and regulation updates on technology, artificial intelligence, district and school websites, student‑photo permissions (current opt‑out via Aries), directory information, and a reworked response to immigration enforcement; staff will return in two weeks for a second reading with clarifications.
Trustees spent a substantial portion of the meeting on a first reading of grouped policy and administrative regulation updates provided by CSBA and district staff.
Items reviewed included nondiscrimination policy updates, district technology and artificial intelligence policies, website posting requirements, directory information (Exhibit 5125.1), student‑photo/photo‑and‑name practice on websites, and a policy/AR on response to immigration enforcement. Staff said the drafts largely reflect CSBA model language with some reorganization.
On student photos and names, staff explained the district currently operates under an "opt‑out" model via annual Aries registration: parents may deselect permission for use of their child's photograph and the district retains the setting in the student account. A trustee said she preferred opt‑in but staff noted any change to opt‑in would need to be implemented next school year and that a short informational notice about how to change the current setting could be provided immediately.
Trustees asked where specific paragraphs (for example, network security language and Family Educational Rights and Privacy Act references) landed in the reorganized drafts; staff said some content was relocated and would be clarified at the second reading. On the immigration‑enforcement item, Superintendent Dr. Serrano explained the draft seeks to balance state and federal obligations and cited existing California law (AB 699 and related precedents) and pending state legislation (AB 49) that informed the draft; the board asked staff to clarify examples of exigent circumstances when law enforcement may interview a student without parental consent.
Staff will return the grouped policies for a second reading with clarified cross‑references and suggested edits.
