Board approves Game One apparel contract after discussion on rebates and accounting

The board approved a continuing vendor contract with Game One for coaches’ apparel and team-store services after staff described the agreement’s rebate structure and limitations.

Administrators explained that the vendor contract operates on an MSRP-based rebate credit system: schools that place orders through Game One accrue rebate credit (applied to apparel items for coaches and staff, not to uniforms or equipment) and the district receives periodic checks based on program sales. Board members expressed concern about the need for clearer accounting—how rebate credits are tracked across booster clubs and team stores—and asked staff to request itemized rebate documentation from the vendor. Staff said the agreement is a standard form used across districts, that participation by booster clubs is optional, and that the district can terminate the contract if vendor obligations are not met.

The board moved and seconded approval of the contract and voted to adopt it. Members requested that staff obtain clearer itemized rebate records for transparency and that administrators ensure booster-club revenues and district funds remain properly segregated.

Why it matters: Vendor contracts affect booster-club fundraising, allowable uses of rebate credits, and transparency in accounting for extracurricular program funds. The board’s approval keeps an established vendor relationship in place while asking for improved documentation.

What comes next: Staff will ask the vendor for clearer, itemized rebate statements and confirm that booster-club team stores operate in compliance with district policies.