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La Verne council authorizes stipend policy to compensate exempt staff for ERP implementation duties
Summary
Council authorized the city manager to implement an administrative regulation allowing non‑pensionable stipends for exempt employees assigned to the city’s new enterprise resource planning (ERP) system implementation; staff estimated ERP‑related stipends would total $86,000–$120,000 and described safeguards and reporting requirements.
The La Verne City Council approved on Aug. 4 a staff request to authorize the city manager to implement an administrative regulation providing special assignment stipends for exempt employees working on the city’s new enterprise resource planning (ERP) financial system.
Christie (senior management analyst) explained that the ERP project replaces a system last updated in 1999 and will require significant additional time from exempt, non‑overtime‑eligible staff. Staff proposed non‑pensionable stipends, to be authorized by the city manager, with written justification of duties and scope, human resources and finance review, and limits so that stipends do not exceed appropriations. Staff estimated the ERP stipend cost between $86,000 and $120,000 depending on participation levels and said stipend payments would not be pensionable.
Council members voiced support for compensating employees for extra work and noted a desire for transparency on budget impacts. The item passed on the consent calendar 5–0. Staff said individual stipends would be approved when specific needs are identified and that the council retains authority over appropriations.
