Madison City board renews IT contract with Antiva, approves event closures and several payments

The Madison City Board of Public Works and Safety on March 2 approved extending an IT service agreement with Antiva and cleared a series of administrative payments and event-related closures.

Mindy, who briefed the board on the contract, said the vendor (formerly known in the packet as “the Purple Guys”) has been upgrading the city’s security, licensing software and end-of-life workstations and that it made sense to keep the same contractor to finish the job. “They have worked for the last three years on upgrading all of our security, our systems, our licensing software,” Mindy said. She told the board the renewal is actually lower than the previous contract.

Why it matters: The contract keeps ongoing IT and cybersecurity work with an incumbent vendor in place while the department finishes planned upgrades and preserves the city’s cyber insurance compliance.

Votes at a glance - Approval of minutes from Feb. 17, 2026 — passed by voice vote. - Claims and payroll dockets — approved by voice vote; the transcript lists the general docket number in an unclear format and the exact total is not specified in the record. - Antiva service agreement — motion to enter into the service agreement approved by voice vote; Mindy said overall monthly costs are lower than the prior agreement but the transcript’s packet figure is unclearly transcribed. - Sedam Contracting pay application No. 5 — approved for $48,150 to advance the TSO transfer station project toward final completion. - Resolution 2026-4 (Rumble on the River street/parking closures) — approved; Whitney Roberts said last year’s show had about 450 cars and an estimated 7,000 spectators and this year’s footprint extends past Mil Street to Vernon. - Resolution 2026-5 (two parking spaces for Pocalis Poké Wagon) — approved for March 6–7; the vendor representative confirmed upcoming food-and-beverage registration. - PACE midpoint/final approvals — midpoint payment of $25,000 for 111 East 4th Street (Kuster Cosby House) and a final payment request of $7,500 for 611 West 2nd Street were approved.

Details and context: Board members asked whether the IT contract covers off-site workstations (Mindy said it covers nine off-site locations and all city email accounts) and raised frequent connectivity issues in the chamber; Mindy said Antiva coordinates with Metronet on those items and will report back to council on remaining work.

The board also approved payout No. 5 for Sedam Contracting ($48,150) and heard from an event organizer seeking street and parking closures for the Rumble on the River car show; the organizer said staff coordinated entry on Jefferson Street to reduce Main Street backups and that resident parking plans would be monitored to avoid conflicts with the Crystal Beach opening on May 22.

What comes next: Staff said Antiva will update council on remaining IT work at an upcoming meeting; the board’s next BPW meeting is March 16, 2026.