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Sunset Beach approves three-year HVAC fixed-cost contract; adds pump at Fire Station 2
Summary
Council approved a three-year guaranteed HVAC preventive-maintenance and replacement plan to stabilize costs (about $56,000/year with a $3,000 startup fee) and authorized purchase and installation of a second geothermal pump at Fire Station 2 for $12,583.
The Town of Sunset Beach council approved a three-year fixed-cost HVAC preventive-maintenance contract designed to reduce unpredictable repair and replacement bills and to provide guaranteed parts and emergency coverage.
Public works staff outlined recent high maintenance spending (examples cited by staff included years with tens of thousands of dollars in reactive HVAC expenses) and recommended the fixed-cost plan to provide predictable budgeting. Staff said the proposal includes full replacement coverage and 24/7 emergency response without additional call-out fees; the vendor described the program as a commercial/municipal fixed-cost maintenance partnership. The town accepted the proposal and directed staff to contract with the vendor.
Council also approved adding a second pump to the geothermal system at Fire Station 2. Staff said the spare pump will alternate run time with the existing pump to reduce wear and provide immediate redundancy for the station's geothermal heating/cooling system; the quoted cost for the pump and installation was $12,583 and will be funded from the public buildings budget.
What happens next: staff will finalize the HVAC contract and begin the inventory/startup process and will schedule installation of the second pump at Fire Station 2.
Representative comment: public-works staff said the contract should save money over time by avoiding repeated emergency repairs and by smoothing annual budgeting for HVAC maintenance.
