Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the School Finance topic
No spam. Unsubscribe anytime.
Board reviews extracurricular accounts and fundraising approval process
Summary
The board reviewed extracurricular account (ECA) management: Chrissy Hebrron handles ECAs and reconciliations, checks require two signatures, many ECA funds are restricted to specific classes or purposes, and fundraising requests must follow an approval form and administrative sign‑off.
Board members reviewed the district’s procedures for extracurricular accounts (ECAs) and fundraising.
Staff explained that Chrissy Hebrron handles ECAs for both elementary and middle/high schools; she writes checks with two signatures (herself and building principals), performs monthly reconciliations with principal review, and those accounts are subject to separate audits by the State Board of Accounts. The district moved its accounting software in 2023, and ECAs switched to the new system in January 2025, which the administration said has streamlined reconciliations.
Board members asked how fundraising requests are approved: coaches or club leaders submit a fundraiser form to Chrissy, which then goes to administration for approval (Karen and Casey sign off). Staff emphasized that many ECA funds are restricted (for example, class‑specific funds), so remaining balances can generally only be used for the designated purpose or carried forward for that class or activity.
Staff said the district maintains ownership of kitchen equipment and other district property even when vendors manage food service contracts. The review was informational and no formal action was taken.
