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Board heard multiple procurement requests including VoIP, copiers, translation services and special‑education vendors
Summary
District staff presented several contracts and amendments for board approval, including a five‑year VoIP maintenance contract ($591,884.15), a five‑year Canon managed‑print contract ($1,970,985 total), and requests to extend language‑access and special‑education service agreements; the transcript records presentation and Q&A but not final roll‑call approvals for most items.
District procurement and academic staff presented a slate of contracts and contract amendments to the board during the workshop portion of the meeting. Key items presented to the board included:
- 4Erunner Technologies LLC: recommended five‑year MEL VoIP maintenance and support contract to maintain the district’s MEL telephone system, five‑year total $591,884.15 (annual ≈ $118,376.84). Staff said the vendor is a MEL platinum partner and provided faster regional response capabilities.
- Canon: recommended five‑year district‑wide managed print services contract (lease, maintenance, supplies) with an annual cost of $394,197 and a five‑year total of $1,970,985; staff said the managed solution reduced lease costs and unnecessary printing via follow‑me printing.
- Linguistica International: staff requested Amendment 3 to extend telephone/virtual interpretation services through June 30 at an added $30,000 (to be funded through the bilingual grant) while the district issues an RFP to add written translation services.
- Imagine Learning: staff requested a three‑year extension for credit‑recovery services (June 30, 2029) for $515,688 funded from Alliance funds; staff will supply student usage numbers to commissioners on request.
- Several special‑education professional services RFP awards: staff presented recommended contracts with Apex Educational Solutions LLC and others to provide board‑certified behavior analysts, registered behavioral technicians and training (three‑year agreements; RFP totals reported in the presentation). Staff said these awards will be funded in part by IDEA 611 grant funds and general fund purchases for training.
Board members asked questions about response times, on‑site support clauses, RFP history and available budget lines. Many items were presented with Q&A; the transcript records discussion and staff answers but does not consistently record final roll‑call votes for each procurement in the excerpt provided.
